Best Project Management Apps for iPad and iPhone in 2023

In today’s fast-paced business world, staying organized and getting things done is essential to success. Project management apps can help streamline the process and keep your team on track. So, whether you want a simple task list app or a full featured project management software, there is an app to suit your needs.

Here I have compiled some of the best project management apps for iPad and iPhone.

1. concept
2. smartsheet
3. main camp
4. monday.com
5. Asana
6. Trello
7. Jira Cloud
8. clickup
9. MeisterTask
10. Zoho Projects
11. Priority Matrix
12. viproject
13. Quick Plan

1. Concept – Editors’ Choice

Notion is not just a note-taking app; it can potentially serve as a project management tool. You can store an unlimited amount of content in different formats and organize it into nested pages. So, no more confusing folders and subfolders. Also, I liked its easy-to-use drag-and-drop functionality for creating dashboards, documents, websites, and more.

After creating projects, you can invite your teammates and collaborate in real time by commenting and mentioning them in tasks. The best part is publishing your customized Notion page as a website. You can also download many free Notion templates that can be used on any supported device. Since this is a web application, you can keep your work in sync across all devices. But I think the iPad version needs some UI and UX improvements after being used on a Mac.

pros

• 20+ media content types
• Organizing folders in subpages
• Publish notes online

Minuses

• Can’t copy and paste multiple paragraphs

Price: Free (In-app purchases start at $4.99)

Download

2. Smartsheet – Automate your workflow

Smartsheet provides an Excel interface for project management. It offers a drag-and-drop visual dashboard for creating and managing tasks, streamlining processes, and getting job status. To create your tasks, you can use their template library and view tasks as Gnatt, map, grid, etc. You can then automate activities and repetitive tasks.

You can improve productivity by adding assignees, due dates, subscribers, checklists, predecessors, and files to your tasks. Plus, your team can collaborate, edit, and comment on shared spreadsheets. The best part is that it sends out automatic update and approval requests to speed things up and save you time.

I liked his data collection forms that correspond to the columns in your tables. Smartsheet can connect to Salesforce, Jira, Slack, Microsoft Teams, and more. Plus, easy-to-use widgets provide real-time data, charts, and important indicators. But you need to pay extra for these companion apps for time tracking, budgeting, and resource management.

pros

• Automate repetitive processes
• Real-time synchronization with enterprise applications
• Large template library

Minuses

• Need to manually save updated pages
• Expensive subscription

Price: Free (In-app purchases start at $94.99)

Download

3. Basecamp – collaborate on different projects

Basecamp is an amazingly efficient and simple project management software. It offers a convenient place for all team members to store, work, discuss and deliver the elements that make up each project. So instead of using different platforms, they are all logically organized into one hub where everyone can collaborate.

Here, projects can be assigned as a to-do list and divided into sub-tasks. This way multiple team members can work together and check progress. I liked its grouping features that let you manage different teams in one place. The best part is transparency. You can check someone’s activities and tasks. But I think its web version is more reliable.

pros

• Special notice board
• Easily add tasks and assign teammates
• Nice navigation interface

Minuses

• Attaching files and images doesn’t work on iPhone
• No workflow automation or repetitive tasks

Price: Free

Download

4. monday.com – Custom automation and integration

monday.com acts as a central work hub, providing real-time updates to keep colleagues up to date. You can easily customize it with pre-built templates, tailor project management processes, and integrate it with your preferred tools. Using kanban, timeline, or project planning charts, you can easily track the time and progress of each task.

The best part is that you can view real-time data visually using different views and automate repetitive tasks. I liked its customization and the ability to set custom alerts for priority tasks. Using the drag and drop feature, you can easily assign teammates, mention them, and check who is doing what.

pros

• Get real-time updates and customizable progress notifications
• Integration with over 50 tools such as Zoom, Outlook, Google Calendar, etc.
• Visually analyze your data with multiple views

Minuses

• UX is hard

Price: Free

Download

5. Asana – Best for Small to Medium Teams

Asana is best suited for both team projects and your personal affairs. You can organize tasks with deadlines and streamline your workflow. It provides project and team calendars, flexible management, team communication, project management in Excel, and more. In addition, you can sync your tasks from your mobile app or the web and view your projects in lists, kanban boards, calendars, or work schedules.

In addition, you can use the timeline view option for projects to display a Gantt chart with task dependencies. In addition, you can use Goals to track milestones and business goals. Asana also offers templates for creating to-do lists. You only need to drag and drop to customize it. Plus, get automatic updates on events and priority projects.

pros

• Track company goals and milestones
• Automatic updates for important tasks
• Defines roles and responsibilities for flexible management.

Minuses

• Not suitable for beginners

Price: Free

Download

6. Trello – create to-do lists

Trello is more focused on personalized experiences. You can create multiple boards to perfectly organize your projects and keep them in sync with your requirements. You can complete your task or invite friends or colleagues to collaborate.

Assign tasks to others, add to-do checklists, and attach important files. Ideally, customize your workflow to suit your needs. What’s more, Trello lets you work on your tasks even when you’re offline. In addition, it offers performance bonuses. You can view due dates in a calendar view, or add locations to cards to get a map view.

pros

• Infinitely customizable and flexible
• Easy drag and drop functionality
• Works offline

Minuses

• List view only

Price: Free

Download

7. Jira Cloud is the best solution for IT services

Jira Cloud provides a collaboration solution for remote teams such as DevOps, ITSM, service delivery, and development teams. You can track tasks, manage projects, and create, update, edit, schedule, track, and analyze tasks together. It offers flexible project management solutions like Kanban and Scrum, as well as simple task dashboards with to-do lists.

I liked its real-time push alerts to keep you informed of all your tasks. It offers a view of development information for a specific issue, such as git branches, changes, and pull requests. You can increase productivity and prioritize issues by creating sprints, collapsing backlogs, and using filters to quickly find them.

The app lets you gauge your team’s workflow with speed charts, burnout charts, and cumulative flowcharts. If any team member or client has submitted a service or assistance request, you can approve or reject it directly from your dashboard. The only problem is that you have to save every change.

pros

• Upgrade Request Tickets
• Easily respond to changes in real time
• Prioritize work between teams

Minuses

• No autosave
• Inconsistent UX

Price: Free

Download

8. ClickUp is a new project management app

ClickUp is an all-in-one project management app for iPhone. It has a template library for any team. This way you can easily create various projects and task lists to keep everything organized in one place.

According to the brand, it improves performance by 62%. You can create custom tracking KRAs to streamline your workflows.

pros

• Advanced search function
• Create reminders for important tasks
• Supports Siri

Minuses

• The iPad version is not very good

Price: Free

Download

9. MeisterTask – Advanced Kanban

MeisterTask is an efficient task and project management app for iOS and iPadOS. The best part about this app is the intuitive collaboration feature that makes sure you can work seamlessly with your team. You can easily start a project and invite all your teammates to collaborate with you.

With a user-friendly control panel, you get easy access to all your tasks. And with timely reminders, you can follow the progress of your teammates. When you upgrade to the professional version, you can take advantage of several features such as automating workflows with many actions, getting accurate statistics, reports, and more.

pros

• Have your own backgrounds
• Create different project groups
• Use the built-in time tracking widget
• Compatible with Apple Watch

Minuses

• There are problems logging in

Price: Free (In-app purchases start at $8.99)

Download

10. Zoho Projects – covers all the basics

Zoho offers many organizational apps, including Zoho Projects, for flexible task management. You can plan your project’s operations, allocate tasks, control resources, track progress in schedules, complete tasks on a schedule, and even report problems.

It offers a feed for a quick overview of ongoing conversations, tasks, comment threads, and more. In addition, you can use the built-in calendar to organize your daily activities and complete tasks.

pros

• Get visual information
• Schedule and calendar views
• Comprehensive Home Screen Ribbon

Minuses

• A bit bulky

Price: Free (In-app purchases start at $19.99)

Download

Project management apps designed specifically for the iPad

Because the iPad offers a large screen and parallel multitasking features, it’s best for managing tasks and projects. While most iOS project management apps have iPad versions, here I’ve rounded up the best iPad project management apps.

11. Priority Matrix – Integration with multiple tools

When you have to deal with a lot of tasks every day, it’s best to prioritize so you can complete each project on time. This is where the Priority Matrix comes into play. What this project manager does is it allows you to prioritize all of your projects based on a matrix.

This way you can easily access topics that need more attention and finish them before the deadline. It offers you the flexibility to keep your tasks private or invite your colleagues to work on them. Plus, you can integrate it with multiple organizational apps and services to stay on top of your work.

pros

• 4 quadrant method for task management
• Share read-only data files with clients
• Advanced Reporting Function

Minuses

• Unable to switch user profiles on the same device

Price: Free

Download

12. viProject – Gnatt Diagram Planner

Gnatt charts is one of the popular project management software for effectively planning, evaluating and monitoring your tasks. And viProjects has redefined its purpose. In addition, you can professionally manage the scope, resources, schedule and budget of your project. It is user-friendly, responsive, interactive and adaptable.

I liked the gesture-based zooming and scrolling of the timeline for productivity. In addition, Work Breakdown Structure helps to organize the hierarchy of project tasks. The application allows you to import and export PDF and XML files from the cloud. In addition, you can print individual parts or the entire project directly via AirPrint.

pros

• Customizing Gnatt Views
• Support for XML files
• Add hand-drawn attachments

Minuses

• Support is not reliable

Price: Free (In-app purchases start at $7.49)

Download

13. QuickPlan – Paid iOS Project Management App

There are many ways that Quick Plan can greatly improve your productivity. The app lets you organize/schedule your tasks to help you keep track of everything and lets you work on projects with essential flair. Support for gesture-based task links makes the game more convenient.

With impressive customization, you will give your projects the look you want. It allows you to import work from Microsoft Project, WBS, and Mind-map files, as well as export your files as images, PDFs, Microsoft Excel, and more. The application also allows participants to duplicate projects for better collaboration.

pros

• Support for integration with Microsoft Project Plan
• Customizable interface
• Useful Widgets

Minuses

• Collaboration is buggy

Price: $19.99

Download

So, that’s all for today, professional managers!

Managing projects on your iPhone or iPad has never been easier with the best project management apps. It streamlines workflow, boosts productivity, and helps you work smarter, not harder. So, whether you’re a freelancer or part of a team, these apps are the perfect tools to take your projects to the next level. Happy cooperation!