Best productivity apps for iPhone and iPad in 2023

Every technological advance brings significant changes to your life. The way you work, communicate, and manage time changes when you use technology as an asset rather than a mere tool. As a result, the market currently offers many iPhone apps that use technology to improve productivity.

With the support of these apps, you can see incredible results effortlessly. With quality, efficiency, and cost in mind, I’ve put together this list of the best productivity apps for iPhone and iPad. So let’s take a quick look.

1. gmail
2. Google Drive
3. grammatically
4. Adobe Acrobat Reader
5. Kalendli Mobile
6. clickup
7. Ask the AI
8. Todoist
9. Forest
10. Password Manager LastPass
11. Any.Do

1. Gmail – Google’s own email

When it comes to email services, Gmail is an unparalleled leader with one of the largest user communities in the world. The scope of Gmail goes beyond a simple email app on iPhone or iPad as it makes it easy for you to connect, collaborate and work. It all comes with support for top-notch security, real-time notifications, multi-account support, and easy search. What’s more, using Gmail on your iPhone or iPad is very easy.

You can also turn on Google Chat to connect, create, and interact, or use your email address to attend business meetings on Google Meet. You can also use Gmail to respond to Google Calendar invitations. Cool, isn’t it?

In addition, the app protects your data by blocking over 99.9% of malware, spam and phishing links from entering your inbox. What’s more, Gmail notifies you of every new incoming mail, so you get all the important messages. Gmail allows you to mark emails as flagged, deferred, important, spam, etc. In addition, you can archive/delete with a simple swipe and easily manage conversation threads.

The Smart Reply option in Gmail lets you avoid mistakes by giving suggestions about grammar, sentence composition, spelling, and more. So, even if you make mistakes like me, Gmail will help you.

pros

• Simple and smooth user interface
• High security
• Personalization and customization allowed
• Easy integration with Google Workspace

Minuses

• Limited storage

Price: Free (In-app purchases start at $1.99)

Download

2. Google Drive – Share, edit and sync documents

Google Drive is one of the most popular cloud storage apps. It is an integral part of Google Workspace. It’s a safe place to create, store, backup, edit and view all your important files from any device. Plus, no matter how many files you’ve saved to your Drive, you can quickly find them by name and content. Easy, right?

With Google Drive, you can save documents created online or back up files stored on your system. You can select any folder on your device for backup and save space by avoiding duplicate files in local storage. And the best part about using Drive is that you can recover all your data even if your device loses data for some reason. If that’s not enough for you, try getting Google One, which offers additional storage space and user benefits.

Inside the app, you can switch views, arrange styles, and more for a more personalized experience. In addition, Drive offers a user-friendly interface where you can drag and drop files from your device to any folder that is open in your browser. The app works well with Google Docs, Sheets, Slides, Forms, PDF, Maps, Drawings, etc.

pros

• Easy access to saved data
• Huge free storage space
• Supports over 100 file formats
• Collaborate and annotate files in real time

Minuses

• Some privacy risks
• No password protection for shared files

Price: Free (In-app purchases start at $1.99)

Download

3. Grammarly – Friendly Grammar Nazi

Whether it’s a job search email or an extended draft document, Grammarly’s real-time writing/editing tool makes sure your work comes out top-notch. This popular cloud writing assistant is a must if you are looking for the best productivity apps to download on iPhone and iPad. With Grammarly, you will never go wrong with grammar, tone, clarity, phrasing or sentence structure.

To use Grammarly, you first need to enter or copy/paste your content into the application’s document section. The AI-powered writing assistant then analyzes your document and makes recommendations for mistakes in your writing. For example, it seeks to correct misspelled words, replace words with better substitutes, correct punctuation, or report passive voice errors.

Grammarly works seamlessly across multiple platforms such as Google Docs, Twitter, LinkedIn, Facebook, Gmail, etc. Thus, this makes it a useful editing tool for content authors, business professionals, students, educators, etc. What’s more, if you upgrade to Grammarly Premium, you can get more advanced suggestions and plagiarism checking. Finally, if all this is not enough, you can seek professional help from Grammarly’s writing experts for an additional fee.

pros

• Real-time grammar correction
• Ideal for editing and proofreading
• Accurate and clear recommendations
• Add to dictionary so you can add repeated words

Minuses

• Expensive
• Frequent announcements
• Limited features in the free version

Price: Free (In-app purchases start at $29.99)

Download

4. Adobe Acrobat Reader – Easily Edit Documents

Adobe Acrobat Reader is undoubtedly one of the most popular PDF editing and converting applications. The mobile application provides access to many offers for document users. It’s a one-stop solution for all your needs as the app allows you to instantly view, read, share, convert, compress and edit documents. What’s more, you can access all of these lucrative features without getting frustrated by the frequently popping up ads.

One of the best features of Adobe Acrobat Reader is its user-friendly interface. For example, you can switch to liquid mode to adjust the document’s font size, line spacing, and other settings. Plus, finding, formatting, and copying text in any PDF file or image is very easy in Adobe PDF Editor. In addition, you can annotate PDFs, make suggestions, add comments, or leave digital notes on your documents.

You can combine multiple files or pages and convert them to PDF files for easy access across multiple platforms. The app lets you write directly on PDFs and add captions to important documents without any hassle. Plus, you can link your Adobe account to Microsoft OneDrive, Google Drive, and more and get all your files in one place.

pros

• User friendly software
• Edit, create and PDF files instantly
• Add suggestions, comments and notes
• Write directly to PDF

Minuses

• Page crawling can sometimes be a problem

Price: Free (In-app purchases start at $4.99)

Download

5. Calendly Mobile – Convenient Meeting Scheduling

Meeting scheduling can be a problem if you don’t have dedicated staff. However, hiring the right staff comes with higher administrative costs. So, why spend more money when the Calendly app can help you? Calendly boasts cool features that allow customers to set appointments and appointment times based on your availability shown on your Calendly account.

Calendly’s simple user interface makes it a valuable entry on my list of the best productivity apps for iPhone and iPad. If your job requires you to interact with people face-to-face, Calendly might be the right fit for you. You can be a coach, coach, consultant or spiritual guide. Calendly will bring you closer to your customers with intelligent scheduling. In addition, you can reschedule or cancel your appointments at your own discretion or at the request of the client.

Calendly offers you multiple versions of its software. The list includes the Basic, Essentials, Professional, Teams, and Enterprise plans. You can choose them depending on your budget and requirements. Later versions of the app offer enhanced features for customers, such as the ability to select different types of events, email invitations, and reminders.

pros

• Clients or customers can easily arrange meetings
• The built-in sharing feature for iOS allows you to fill in the schedule link.
• Allows users to create surveys
• Appointment information, branding options, etc. offered in premium versions.
• Appointment by email

Minuses

• Slow or unresponsive support
• Advanced paywall features

Price: Free

Download

6. ClickUp is the best project management app

Project management tools are effective for those who use technology to improve productivity. ClickUp is one such application that can help you with this. The app comes with exciting features making it one of the best project management apps. This is where you get all the features you would expect from a project management app combined in one app.

ClickUp allows you to assign custom statuses to each project and task, so that each participant knows the current status of the project. In addition, you can assign tasks to other people, who then receive notifications about it. The application uses Gantt charts for project management, where you can easily adjust, track or compare project progress. The chart provides a holistic view of projects, displays their priority, and manages workflows and resources involved.

With ClickUp, you can create, update, schedule or edit tasks from anywhere and at any time you want. These features come in handy when collaborating with multiple team members. Plus, the app lets you simplify your tasks by offering over twelve unique views for your projects and customizable dashboards, so everyone on your team knows about all projects at the same time.

pros

• Email integration and schedule tracking
• Universal platform
• Linking projects, documents, and tasks
• Extensive customization options

Minuses

• Notification clutter can be stressful
• Limited tracking time
• Average reporting

Price: Free

Download

7. Ask AI – an application for the integration of intelligent technologies

Are you looking for a tool that can write for you? Then you should definitely try the Ask AI app. Powered by ChatGPT, this amazing platform reads your instructions and then writes content based on them. Therefore, if you find it difficult to express your thoughts or look for inspiration, Ask AI is your option. Ask for conversational AI tone and personalized recommendations so you can speak on any topic.

Powerful AI technology gives you an efficient writing assistant that does everything for you. It helps in idea generation, drafting and writing complete content. All you have to do is ask questions and Ask AI will give you instant answers. So if you’re having trouble writing a poem, email, math code, blogs, articles, or even homework, Ask AI will help you complete them quickly.

Ask AI supports multilingualism, which means you can communicate in your own language. You can also use the app to translate text, learn or practice any language you want. The app keeps you up to date with the latest trends, provides career and job advice, and effortlessly hone your skills. In addition, its AI-powered app allows you to brainstorm and create innovative products.

pros

• Instant solutions to common and complex problems
• Comfortable conversation tone
• Multilingual

Minuses

• Lack of human emotion.

Price: Free (In-app purchases start at $4.99)

Download

8. Todoist is a one-stop app for personal use.

Todoist is the ultimate task manager and to-do list platform that aims to bring order to your daily life. The application’s multi-purpose interface makes it effortless to plan your personal and work schedule. Just give simple commands or set reminders; Todoist will use robust language recognition and a recurring due date feature to deliver the results you want instantly.

This app allows you to collaborate with other people on projects and assign tasks to them. In addition, you can add comments and voice memos, and attach files to your tasks to make it easier for others to navigate. This excellent app is one of the best productivity apps for personal use. Available across multiple devices—with extensions, apps, and widgets—Todoist is a good option for planning and organizing your work. You can use Todoist on iPhone, iPad, Apple Watch, desktop computers, and other smart devices.

You don’t have to worry about creating a to-do list structure because Todoist has several project templates, ranging from meeting agenda, packing list, accounting tasks, and more. Check out personalized productivity trends to learn more about your work interests. Plus, you can link your Todoist to your calendar, voice assistant, or other tools like Outlook for a better experience.

pros

• Convenient task lists
• Common tasks and recommendations available
• Intuitive app

Minuses

• Frequent lags
• Requires time and effort on the part of the user

Price: Free (In-app purchases start at $4.99)

Download

9. Forest – Best iOS App for Minimizing Distractions

With the slogan “Focus, be present”, the Forest app is one of the best productivity apps for iOS devices. The app works great for those who want to cut down on the time they spend with their phones. Forest boasts a powerful focus timer to help you regain lost focus in your life, build good habits, kick your smartphone addiction, and complete all the milestones of your daily life.

Forest uses a delightful way to help you divert your attention away from the unproductive activities that consume the most of your time. To start your journey with Forest, you must plant a seed in the app’s virtual forest. In time, the seed will grow into a tree. However, the tree withers if you cannot resist using the phone. Sad, isn’t it? I don’t think you want your plant to die. In addition, you can track total time in various activities along with focus time.

After each achievement, you can earn amazing rewards in the Forest app and unlock over ninety kinds of trees and white noises. What’s more, with Forest, you can plant real trees and protect the environment with popular organizations like Trees for the Future. The application allows you to share your forest and compete with friends and other users.

pros

• Uses the simple Pomodoro concentration technique.
• Flexible features that fit your schedule efficiently
• Multilingual support
• Effective Time Control

Minuses

• More focus on gamification methodology
• It can be overwhelming for some

Price: $3.99

Download

10. LastPass Password Manager – A Reliable Password Manager

Managing multiple passwords on your own can be a daunting task. A small mistake and you can lose all your money and data in the blink of an eye. So, why not use the best iPhone productivity app and manage passwords digitally? Among the list of the best password management apps, you can bet on LastPass Password Manager for high security. This encrypted vault stores your passwords and personal information so it’s easy for you to remember your passwords.

LastPass automatically fills in your credentials when you visit websites and apps. Also, you don’t have to remember the passwords of different portals with LastPass. All you have to do is remember your LastPass master password to access all of your saved accounts. This saves you time and reduces the risk of password theft.

You can use the app to store credit card numbers, health insurance cards, bank accounts, ATM pins, notes, and more. In addition, LastPass password manager has a built-in password generator that helps you create strong passwords. In addition, the application adds another layer of security to your account with the Multi-Factor Authentication (MFA) feature.

pros

• Seamless Extension for Safari Browser
• Access from computer and mobile phones
• 30 day free trial with Premium version
• Autofill passwords on websites and apps

Minuses

• Limited features in the free version
• Multiple security breaches reported by the app
• Expensive

Price: Free (In-app purchase starts at $35.99)

Download

11. Any.Do is a robust iOS planning and organizing app

Task management is an important skill to learn, especially if you want to improve your work productivity. To hone this skill, you can rely on apps like Any.Do that offer the best checklist-based task management tools. This digital platform is known for its service cluster, which includes a task list, calendar, planner, and reminders. Any.Do works as a task manager, calendar, notepad, mailbox, checklist, note board, diary, family organizer, etc.

Here you can put all your tasks for the day in a list view and then tick them off after they’ve been successfully completed. Within the app, you can select lists based on a specific category, such as Personal, Work, or Products. Plus, you can share your lists with friends and family on Any.Do and easily assign or split tasks as a group.

The application allows you to view a list of tasks and tasks for one day, week or month. In addition, you can set reminders for each task and receive notifications about it on your device. You can easily sync your Any.Do account with your phone calendar, Google calendar, Outlook calendar, or any other calendar you don’t want to miss an important event from.

pros

• Customization Available
• Lists for easy task organization and scheduling
• Different types of lists for different tasks

Minuses

• Hard work
• No dark mode

Price: Free (In-app purchases start at $2.99)

Download

FAQ

The main purpose of productivity apps is to improve the performance of smartphones. They make your work easier by offering services such as digital note-taking, calendar management, task planning, document creation, presentation creation, and more.

Completion!

Gaining control over your work and personal life is quite difficult. Taking everything upon yourself can leave you frustrated and lost. However, with the help of technology, you can quickly strike a balance between work and personal life and improve your productivity. Now that you have a list of the best productivity apps for iPhone and iPad, why delay any longer? Choose your favorite app and boost your productivity.